Seating Planner App for Weddings and Events
Simplify Tables is a seating planner app that lets you build a drag-and-drop seating chart for any event and share it with guests through a single QR code. Create multiple events under one account, try each event free for up to 30 guests, and pay a one-time $9.99 per event only when you need more.
How to make a seating plan
in three steps
Upload your guest list, drag each name to a table, and share the generated QR code. The first 30 guests per event are free.
Upload guest file
Upload a CSV or Excel file, and we will convert each name into a draggable item. Choose the format you prefer and ensure your file has the correct columns.
Drag each guest to a table
Allocate each guest to a specific table. Each table has an indicator displaying when its seating capacity is full. Easily search for and access any guest's seating placement.
You can add a description to each table, which appears at the top, helping you match guests with the right table—for example, placing your second cousin Sam at the "Distant Family" table.
Our collapsible tables enhance event management by allowing you to easily minimize table views, quickly scan guest descriptions, and efficiently place each guest in the appropriate spot, ensuring a smooth and organized seating process.
Voilá! QR code generated.
As you drag a guest to a table, your QR code seating plan will update automatically to reflect the latest saved changes.
Enhance your unique guest page by uploading a custom background image and personalizing the event name to create a memorable experience.
QR Code Templates
Once everyone is seated, use our Canva templates as inspiration for your event - they're all free to use and fully customizable. The templates can be printed in all standard sizes (A1, A2, A3, A4, etc.). Simply hover over any template and click the copy button. Then personalize it by uploading your event's unique QR code.
ℹ️ Note: The QR codes in these templates are placeholders. You'll need to upload your own QR code, which becomes available once you assign guests to tables.
Need help? Our support team is here to assist you.
What does Simplify Tables include?
Core features available on every account, including the free tier.
Digital Seating Chart with QR Code:
Every seating plan generates a shareable link and QR code. Guests scan once and instantly see their table.
Real-Time Updates:
Move a guest and the change syncs instantly. The QR code never needs to be reprinted.
Multiple Events, One Account:
Plan a wedding, a corporate gala, and a bar mitzvah from the same dashboard. Each event has its own guest list, chart, and QR code.
Powerful Guest Search:
Find any guest in a single keystroke, even across hundreds of tables. Ideal for last-minute seating changes.
facebook Reviews
Patty Marchesi
February 10, 2026
We used Simplify Tables for a very large fundraising event last year, and it was a game changer. Guests could simply scan a code and instantly find their seats, which made registration fast, organized, and stress-free. Our registration volunteers loved it — and happy check-in volunteers are priceless. They are already begging me to use it again this year because of how smoothly everything ran. True to its name, Simplify Tables really is simple… so simple even our most tech-challenged committee members looked like pros. Highly recommend!
Posted on FacebookTali Lever
February 25, 2026
Simplify Tables makes the whole seating arrangement process so much easier. You just upload your guest list, drag and drop names onto tables, and it automatically generates a QR code that guests can scan to find their seat. No more crowding around a paper chart! The real-time updates are a game-changer — you are able to shuffle people around right up until the day before, and the QR code never needs to be reprinted. The customisation options (background image, fonts, event name) keeps everything on-brand with your theme. Highly recommend for weddings, corporate events, or any gathering with assigned seating.
Posted on FacebookEvelyn Thust
February 25, 2026
We used the Programme for a charity event (2x 350 people). Their service was excellent as we had asked for some changes/improvements of the programme. Their IT had managed it within 24 hours. Great 😊 thank you 🙏
Posted on FacebookPersonalize Your Seating Plan
Create a unique and memorable experience for your guests with our powerful customization tools
Dynamic Seating Visualization
Watch your event come to life as you assign seats. Our interactive display updates in real-time, offering guests instant access to their table information via a simple QR code scan.
Seamless Updates
Embrace flexibility with our adaptive system. Make last-minute changes without the hassle of regenerating QR codes - your modifications are instantly reflected in the guest view.
Personalized Event Branding
Make your event uniquely yours. Customize the title and add a signature background image to create a memorable guest experience. With access to the full Google Fonts library, you can choose from hundreds of beautiful fonts to perfectly express your event's personality.
Optimal Mobile Display
Ensure a flawless presentation on every device. Choose a portrait-oriented image that complements your event theme and enhances the mobile viewing experience for your guests.
What events can I plan with Simplify Tables?
Weddings, corporate events, and private celebrations — any event with assigned seating, from 20 to 2,000+ guests.
Built for planners, couples, and organizers
Share your seating plan with a co-planner, venue, or caterer by sending a single link. Everyone sees the same live chart, so updates never fall out of sync.
Simplify Tables handles large guest lists without slowing down. Collapsible table views, instant search, and drag-and-drop make it fast to seat 30 guests or 2,000.
You can create as many events as you need on one account. The first 30 guests of every event are free; unlock unlimited guests for a single event with a one-time $9.99 payment.
Want to get started?
Sign UpCorporate Events
Celebrations
Special Occasions
Frequently Asked Questions
Everything you need to know about our seating planner
Simplify Tables is a seating planner app for weddings and events. You drag and drop guests onto tables, and the app generates a digital seating chart that guests open by scanning a QR code.
Yes. Every event you create includes a free trial for up to 30 guests. You can build the full seating chart, generate the QR code, and share it with those 30 guests without paying anything.
Simplify Tables costs $9.99 per event, and only when that event exceeds 30 guests. It is a one-time charge per event — no subscription. Events with 30 or fewer guests stay free.
Yes. One account supports unlimited events. Each event has its own guest list, seating chart, QR code, and free 30-guest trial. You only pay $9.99 for the individual events that go over 30 guests.
No. Guests scan the QR code or open the shared link in any mobile browser. They immediately see the event page with their table assignment — no download or account required.
No. The QR code and link stay the same for the life of the event. Any edits you make to the seating plan appear for guests in real time.
Yes. Upload a custom background image, set the event name, and choose from the full Google Fonts library to match the style of your wedding or event.
Yes. Upload a CSV or Excel file and each name becomes a draggable item you can place on a table.
Email support@simplifytables.com. The support team replies seven days a week, usually within a few hours.
Still have questions?
Can't find the answer you're looking for? Please chat to our friendly team.
✉️Contact SupportSimple per-event pricing
Free for up to 30 guests per event. Pay $9.99 once — per event — only when you need more. No monthly fees.
Free
Start herePlan any event for up to 30 guests at no cost.
Event Unlock
Most popularUnlock unlimited guests for a single event. Pay only for the events that go over 30.